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Committee Processes

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When you need to get information out to Scribner families:

  1. Send a flyer through backpack mail (see guidelines below)
  2. Submit a story on the Scribner PTA website.
    https://www.scribnerroadpta.org/contact-us-2/submit-a-story/
    Once approved by our webmaster this will be published on our website, Facebook, and Twitter.
  3. Email the information to me president@scribnerroadpta.org and Scribner E-News scribnerenews@gmail.com
    It will be placed into upcoming E-news and sent to all room parents to share with their classes. 

When you have a flyer to go through backpack mail:

In the interest of the environment and saving resources, Scribner allows each committee to send ONE flyer through backpack mail.
You may make copies using the office copier.
Please clear with Darline in the office (doconnor@penfield.edu) when you plan to come in to copy to make sure it’s a convenient time for staff.
Please make sure Mr. Hirschler receives a copy of what is going to students in his mailbox (his box is in the main office, about 8 ft in front of his office door).
In addition, if your flyer is advertising an event, the following accommodations statement must be added to the bottom of the flyer:
“If anyone in your family requires special accommodations for this event, please contact Scott Hirschler by email at shirschler@penfield.edu or by phone at 585-249-6402.”

When you need to get a vendor paid

Please submit the invoice and a Request For Funds form to our treasurer, Sarah Wake (treasurer@scribnerroadpta.org) at least 1 week ahead of when you need payment.
You can send in via backpack mail addressed to Sarah Wake, PTA Treasurer, and it will get to her.
272 downloads 1.1 Scribner Road PTA 17-10-2019 20:04

When you need to be reimbursed

Spending within your approved committee budget is eligible for reimbursement.
Please submit all receipts and a Reimbursement Request form to our treasurer, Sarah Wake (treasurer@scribnerroadpta.org) at least 2 weeks ahead of when you’d like reimbursement.
You can send in via backpack mail addressed to Sarah Wake, PTA Treasurer, and it will get to her.
Please note that tax can not be reimbursed- if you need a tax exempt form for purchasing, contact Sarah Wake.
317 downloads 1.1 Scribner Road PTA 17-10-2019 20:05

When you need to submit cash and checks that have been collected

Please contact our treasurer, Sarah Wake (treasurer@scribnerroadpta.org) to arrange a time to meet and transfer the monies.
Please complete an Activity Proceeds Report to accompany the money.
243 downloads 1.1 Scribner Road PTA 17-10-2019 20:05

When you need to get a message out to teachers

Contact our PTA teacher reps Kristin Henderson (khenderson@penfield.edu) and Sherrill Moon (smoon@penfield.edu).
They will get your message out to staff.