OCTOBER

1. Contact Rochester Chess Center to reserve two Chess Masters for the first six Thursdays after Christmas Break; the Rochester Chess Center 585-442-2430 (we work with Ron, available M-F).
2. Provide the School Secretary with a Planning Event Form to reserve the cafeteria and to get the event added to School/District Calendars.
3. Contact Principal to request permission to utilize bulletin board for Chess Club Display. (optional)
4. Work with Webmasters – webmaster@scribnerroadpta.org to get website/registration set up.
   1. Registration Forms,
   2. Flyer for backpack mail – grades 1-5
   3. Code of Conduct
   4. Volunteer Form (sign up genius)
5. Contact Principal to send email to Teachers requesting any teacher volunteers.

NOVEMBER/DECEMBER

1. Print and copy flyers for teachers to distribute December 1^st.
2. Send electronic copy of flyer to webmaster and e-news – scribnerenews@gmail.com  to post registration on social media.
3. Create bulletin board with club dates (copy of flyer); material to decorate the display case is available in the PTA closet (optional)
4. Registration and volunteer sign up closes by mid-December.
5. Create a list of registrants by grade level – for sign in and sign out

1. Share a copy with the front office to keep on file.
2. In addition to students, include list of parent/staff volunteers, and Chess Club schedule
3. Prepare folders for parent/staff volunteers: Include grade level registration form for attendance, Chess Master Schedule, Dismissal Procedure, and the Volunteer Information Form
4. ALL PRIOR YEAR DOCUMENTS CAN BE FOUND IN THE PTA CLOSET BINS LABELED CHESS CLUB. 

JANUARY

1. Email parent/staff volunteers to remind of volunteer dates
2. Order key chains the first week of Chess Club so the Chess Masters can bring them when they come the following week. (Check PTA Closet for extras from previous years)

1. 1^st Grade – Pawn
2. 2^nd Grade – Rook
3. 3^rd Grade – Knight
4. 4^th Grade – Bishop
5. 5^th Grade – King
6. Committee Leads – Queen

1. Submit all invoices and receipts to PTA Treasurer for reimbursement.  Please note, Scribner Road PTA is a tax-exempt entity and cannot reimburse for taxes.  All reimbursement forms and the tax-exempt form can be found on the PTA website, or requested from the PTA President and/or Treasurer. 
2. Submit via PTA Mailbox or email to Treasurer – treasurer@scribnerroadpta.org
3. All tax forms and reimbursement forms available on PTA website, or upon request from PTA treasurer.

CLUB SET UP/REMINDERS

1. Setup chess boards before student arrival.
2. Grade level volunteers sign in each participant and volunteer each week.
3. Coordinate dismissal: committee members must stay until the last student is picked up.
4. Take pictures of Chess Club participants for yearbook.