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Recommended Time-Table & Instructions
September / October
- Red Wings coordinator will contact us with their schedule and ask us to
- provide our first three choices of dates and whether we want to sing the
- National Anthem or God Bless America.
- Contact principal and chorus teacher with the Red Wings schedule so they can select dates.
- Once they get their dates choices to you then contact Red Wings coordinator with said choices.
- The Red Wings coordinator will email to confirm our date.
October
- Communicate date via email to PTA President and ask Scribner office staff to add the event to the school calendar.
Mid-November
Confirm date with Redwings and that the correct date is on the school calendars. Prepare and publish “Save-the-Date” via:
- Scribner Directory email
- Back pack distribution where necessary
February
“Save-the-Date” #2 via: ● Scribbles
- Scribner Directory email
mid-march
- Schedule Red Wings Street team visit. Make sure to coordinate date with the office to avoid testing dates, field trips, etc.
April: Approx. 3 weeks before game.
- Send out order form via back pack mail. Contact Kathy Blackburn to add information to the morning ammouncements.
April:Approx. 2 weeks before game.
- Order Form #2 LAST CHANCE via back pack mail.
- Street team visit…they will come in and make an appearance on morning announcements, then visit classrooms. The teachers who do not want Spikes to visit will have a sign on their door.
8-10 days BG
- Final order submission date (~10 days prior to game; but will pick-up order forms for the next day or two. For all orders received thereafter, call and give guidance on how to purchase tickets independently for $1 more at the Redwings box office)
1 week BG
As I collect ticket orders, I enter them on an Excel spreadsheet; which will be saved as one of the committee forms. Now it’s crunch time:
- Sort orders in worksheet by grade/teacher, and make note of special seating requests
- Assign seats (this is the tedious part)
- If not done already, prepare & print ticket wraps (suggest red paper)
- Prepare envelope labels (include “Redwings Tickets”, student name,
- grade, teacher, & ticket quantity).
- Stuff envelopes & rubber band bundles by teacher
- Deliver to school office for distribution
Week of Game
Scribner morning announcement drawing event:
- One student draws winning name for ceremonial 1st pitch
- Arrange in advance with Anne Ferris & Geoffrey Fitch
- Supply them with a simple Redwings theme container with names of
- all Scribner students listed on the order forms
NOTES
- Red Wings coordinator will advise on ticket payment due date! The Red Wings require payment in full on one check.
- Once all orders are collected, organize and submit the payments to PTA treasurer with “request for funds” form, and she will provide a check for total payment to Redwings. Also return any unused tickets.
Game Day
- Suggest arrive early to greet families, see that band students find their meeting place, and take some pre-game photos. Red Wings will also permit you to go onto field to take pre-game photos of band, 1s t pitch, etc.