Recommended Time-Table & Instructions

September / October

• Red Wings coordinator will contact us with their schedule and ask us to
• provide our first three choices of dates and whether we want to sing the
• National Anthem or God Bless America.
• Contact principal and chorus teacher with the Red Wings schedule so they can select dates.
• Once they get their dates choices to you then contact Red Wings coordinator with said choices.
• The Red Wings coordinator will email to confirm our date.

October

• Communicate date via email to PTA President and ask Scribner office staff to add the event to the school calendar.

Mid-November

Confirm date with Redwings and that the correct date is on the school calendars. Prepare and publish “Save-the-Date” via:

• Scribner Directory email
• Back pack distribution where necessary

February

“Save-the-Date” #2 via: ● Scribbles

• Scribner Directory email

mid-march

• Schedule Red Wings Street team visit. Make sure to coordinate date with the office to avoid testing dates, field trips, etc.

April: Approx. 3 weeks before game.

• Send out order form via back pack mail. Contact Kathy Blackburn to add information to the morning ammouncements.

April:Approx. 2 weeks before game.

• Order Form #2 LAST CHANCE via back pack mail.
• Street team visit…they will come in and make an appearance on morning announcements, then visit classrooms. The teachers who do not want Spikes to visit will have a sign on their door.

8-10 days BG

• Final order submission date (~10 days prior to game; but will pick-up order forms for the next day or two. For all orders received thereafter, call and give guidance on how to purchase tickets independently for $1 more at the Redwings box office)

1 week BG

As I collect ticket orders, I enter them on an Excel spreadsheet; which will be saved as one of the committee forms. Now it’s crunch time:

• Sort orders in worksheet by grade/teacher, and make note of special seating requests
• Assign seats (this is the tedious part)
• If not done already, prepare & print ticket wraps (suggest red paper)
• Prepare envelope labels (include “Redwings Tickets”, student name,
• grade, teacher, & ticket quantity).
• Stuff envelopes & rubber band bundles by teacher
• Deliver to school office for distribution

Week of Game

Scribner morning announcement drawing event:

• One student draws winning name for ceremonial 1st pitch
• Arrange in advance with Anne Ferris & Geoffrey Fitch
• Supply them with a simple Redwings theme container with names of
• all Scribner students listed on the order forms

NOTES

• Red Wings coordinator will advise on ticket payment due date! The Red Wings require payment in full on one check.
• Once all orders are collected, organize and submit the payments to PTA treasurer with “request for funds” form, and she will provide a check for total payment to Redwings. Also return any unused tickets.

Game Day

• Suggest arrive early to greet families, see that band students find their meeting place, and take some pre-game photos. Red Wings will also permit you to go onto field to take pre-game photos of band, 1^{s t} pitch, etc.