Committee Responsibilities

OCTOBER

1. Contact Rochester Chess Center to reserve two Chess Masters for the first six/eight Thursdays after Winter Break; the Rochester Chess Center 585-442-2430 (we work with Ron, available M-F).
2. Submit a building use form to add Club dates to the School calendar and to reserve the cafeteria.
3. Contact Art Teacher (Donielle Leger – dleger@penfield.edu) to request permission to utilize bulletin board for Chess Club Display.
4. Work with Webmasters – webmaster@scribnerroadpta.org to get website/registration set up.
   1. Registration Forms, 
   2. Flyer for backpack mail – grades 1-5
   3. Code of Conduct
   4. Volunteer Form (sign up genius)
5. Contact Mr. Hirschler to send email to Teachers requesting any teacher volunteers. 

NOVEMBER/DECEMBER

1. Print and copy flyers for teachers to distribute December 1^st. 
2. Send electronic copy of flyer to webmaster and e-news – scribnerenews@gmail.com  to post registration on social media. 
3. Create bulletin board with club dates (copy of flyer); material to decorate the display case is available in the PTA closet
4. Registration and volunteer sign up closes by early January.
5. Create a list of registrants by grade level – for sign in and sign out
   1. Share a copy with the front office to keep on file.
   2. In addition to students, include list of parent/staff volunteers, and Chess Club schedule 
6. Prepare folders for parent/staff volunteers: Include grade level registration form for attendance, Chess Master Schedule, Dismissal Procedure, and the Volunteer Information Form

JANUARY

1. Email parent/staff volunteers to remind of volunteer dates
2. Order key chains the first week of Chess Club so the Chess Masters can bring them when they come the following week. (Check PTA Closet for extras from previous years)
   1. 1^st Grade – Pawn
   2. 2^nd Grade – Rook
   3. 3^rd Grade – Knight
   4. 4^th Grade – Bishop
   5. 5^th Grade – King
   6. Committee Leads – Queen
3. Submit reimbursement form and receipts for Chess Masters and key chains to PTA Treasurer.  Treasurer will provide a check made out to the Rochester Chess Club
   1. Submit via PTA Mailbox or email to PTA Treasurer – treasurer@scribnerroadpta.org 
   2. All tax forms and reimbursement forms available on PTA website, or upon request from PTA treasurer.

CLUB SET UP/REMINDERS

1. Setup chess boards before student arrival.
2. Grade level volunteers sign in each participant and volunteer each week.
3. Coordinate dismissal: committee members must stay until the last student is picked up
4. Take pictures of Chess Club participants for yearbook, and next year’s bulletin board.
   1. Submit pictures to PTA website – https://www.scribnerroadpta.org/gallery/send-us-pictures/ or directly to webmaster@scribnerroadpta.org